construction companies
Fix Job Coding Errors in QuickBooks Without Editing Transactions One by One
When a subcontractor invoice gets coded to the wrong job, or a month of equipment expenses lands on the wrong cost code, fixing them one at a time in QuickBooks drains hours from your accounting team. CostAllocation Pro lets construction accountants batch edit transactions in bulk — fast, clean, and posted directly to your general ledger.
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construction companies
Why Job Coding Errors Are Common — and Painful — in Construction
Construction companies deal with high transaction volume across multiple active jobs simultaneously. Subcontractor invoices, material deliveries, equipment rentals, fuel charges, permit fees — all have to be coded to the right job and cost code in QuickBooks as they come in. When a project manager uses the wrong job number, or a vendor invoice gets entered with last month's job code, or a new job is set up mid-month and early transactions were coded to a placeholder — you end up with a correction task that QuickBooks wasn't designed to handle efficiently. Clicking through transactions one by one is one of the least productive uses of a construction accountant's time, and it happens every month. And until those corrections are made, your job cost reports and WIP data are wrong.
Powerful Features. Built To Save Time.
Employee Costs
Easily upload employee cost data from any payroll provider. Just import a .csv file from your payroll report, and we’ll handle the rest.
First, Hugo
$2,970.76
$350.00
$102.02
$23.86
Sik, Colin
$9,533.34
$450.00
$531.24
$124.24
Tick, Fran
$177.75
$500.00
$11.02
$2.58
Turner, Paige
2,158.08
$250.00
$133.81
$31.29
Twishes, Bes
$462.45
$175.00
$28.68
$6.71
Employee Name
Gross Salary
Health Insurance
Social Security
Medicare
Expense Allocations
Apply your predefined allocation percentages and post to QuickBooks with a single click.
Time Activity
Sync employee time directly from QuickBooks, or import a .csv from any time-tracking system—whichever works best for you.
Employee
Customer
Hours
Turner, Paige
1-General Operating Fund
1:00
Twishes, Bes
GOLD Grant-BG12546347
8:00
First, Hugo
Big Grant
8:00
First, Hugo
Big Grant
4:00
First, Hugo
TN Grant (10/22-9/23)
2:00
Twishes, Bes
Public Health Workforce
Contract-#124578
6:00
Turner, Paige
1-General Operating Fund
1:00
Download Attachments
Filter and select transactions, export their attachments, and download everything neatly organized by vendor—no extra sorting required.
Automate Journal Entries
Import your employee time and CostAllocation Pro automatically calculates payroll allocations, creates the journal entry, and lets you publish directly to QuickBooks Online.
Batch Edit
Use custom filters to quickly find the transactions you need. Select any group of entries to reclassify accounts, customers, classes, or locations—and your updates sync instantly to QuickBooks Online.
construction companies
Recode Multiple Transactions Across Jobs and Cost Codes in a Single Operation
CostAllocation Pro lets construction accounting teams select multiple QuickBooks Online transactions and update them in bulk — changing job codes, cost codes, class codes, or account assignments across dozens or hundreds of transactions at once. Filter the transactions you need to fix by date range, vendor, amount, or current job code — select the ones that need correction, make the change once, and apply it across the entire selection. The corrections post directly to QuickBooks. Your job cost reports, WIP data, and overhead allocation are accurate immediately after the correction — no re-import, no reconciliation step.
Recode Transactions Across Jobs and Cost Codes in Minutes
Select the transactions that need correction, make the change once, apply it across the entire selection. Transactions updated in bulk and posted directly to QuickBooks.
Accurate Job Cost Reports and WIP Data Immediately
Batch corrections post directly to your QuickBooks general ledger — so your job cost reports, WIP data, and margin analysis are all accurate right after the correction.
Built for the Full Project Lifecycle
Phase changes, job closeouts, cost transfers — batch editing handles the transaction recoding that comes with active construction projects quickly and cleanly.
construction companies
Cleaner Job Cost Data Throughout the Project Lifecycle
Beyond fixing errors, batch editing gives construction accounting teams a practical tool for job closeout coding, cost transfers between phases, and any situation where a group of transactions needs a consistent update. When a job moves from rough framing to finish work and the cost code changes, batch editing handles the reclassification in minutes. When a job closes and remaining costs need to move to the warranty phase, it's a fast batch operation rather than a manual editing session. Accurate job cost data throughout the month means better margin visibility for project managers and more reliable data for the next bid.
Miscoded job transactions in QuickBooks corrupt your job cost reports and WIP data — and fixing them manually, one at a time, is an avoidable drain on your accounting team.
See how construction companies are using bulk transaction editing to keep their QuickBooks job cost data accurate and save hours of manual corrections every month.
construction companies
Choose the best Plan that suites you
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Save 20%
Standard
Essential finance tools for budgeting and expense tracking.
$50
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/month
Automate Journal Entries
Import Employee Costs from any Payroll Processor
Company Selector for Multiple QuickBooks Online accounts
Email Support
construction companies
Common questions with Clear answers
Can we batch edit transactions across multiple jobs simultaneously?
Yes — you can select transactions from multiple jobs in a single batch edit operation. This is useful when correcting a systematic coding error that touched multiple projects, or when reclassifying a cost type across several jobs at once.